Administration and Staff Information for Blue Course Evaluations
The Office of Decision Support is working to implement an online course evaluation system. This new system will provide faculty with improved access to student response rates and evaluation reporting. Included in the system is the ability to offer unique questions on a course by course basis. While most of our current users use a standardized template, there are several departments that have program specific questions included in their course evaluations.
1. When is the UNLV course evaluation period?
Typically course evaluations for the Fall and Spring semesters are conducted during the two weeks prior to Finals Week. Per UNLV policy, evaluations are not conducted during the Final Exam period. During summer sessions, evaluations will open during the last few meeting days of the class. Students must submit their course evaluation before 11:59 PM PST/PDT on the final day of the evaluation period. Modular, dynamic, or other classes that do not follow the regular academic schedule may have their evaluations scheduled to reflect their meeting dates. Evaluations will not be conducted for classes that have posted grades in MyUNLV.
2. What is the process to include our department's courses for the Course Evaluation period?
Preparing for course evaluations:
- Student and course data will automatically be pulled from the UNLV system.
- Only instructors who have been identified as Primary Instructors in MyUNLV will be evaluated. Regardless of instructor type, whoever is regularly interacting with the students in the class should be listed as the Primary Instructor. Multiple individuals may be listed as Primary Instructors for team teaching situations.
- Classes belonging to partnering departments will be loaded in Blue as automatically scheduled to be evaluated ("opted in") with assigned evaluation dates according to the class start and end dates in MyUNLV. It is the responsibility of the department to opt out any classes that should not be evaluated (e.g. dissertations or independent studies) during the Fall and Spring semesters. Due to different timelines, departments will need to notify the course evaluation team which of their Summer Session classes should receive evaluations.
- If any courses are not linked to a primary instructor of record, they will not populate in the evaluation system. If there is a delay in assigning an instructor in MyUNLV and the opt-out window has closed, please contact the course evaluation team so that they can confirm that the class has populated in Blue with its evaluation dates or opt it out on the department's behalf.
- If the wrong instructor is listed as teaching a course, we cannot correct that in the Blue System. This has to be corrected in PeopleSoft and new data uploaded to Blue in order for a change to occur.
The Blue System works on an opt-out basis, where one individual from your college/department is specified as the primary individual responsible for the opt-out process during the Fall and Spring semesters. Initially, all courses are designated as opted-in, so it is very important that populated classes are thoroughly reviewed and make sure that all classes are included that should be evaluated during the semester. Any classes that should not be evaluated, will need to be manually opted out. If you are the designated person for your college/department:
- You will be assigned tasks in the Blue System, there will be one task per course you are assigned. Log in at https://unlv.bluera.com/unlv/
- You will log in as a "Supervisor" using the drop down menu to change designation.
- Your username will be your NSHE ID number.
- If you have never logged into the Blue System or if you have forgotten your password, click "Forgot your password?" and an email will be sent to you with a temporary password. You will be asked to create a permanent password upon login.
- Once in the system, you will see three sections on the homepage: Subject Management link at the
top of the page, Tasks section and Reports section.
- Subject Management will open a new window with each class appearing with its evaluation start
listed. During the opt out window, you will be able to select a class and opt it out so that it will
be excluded from the current evaluation cycle. You may contact the Course Evaluation Coordinator (firstname.lastname@example.org) for more detailed instructions. When evaluations are
open, you will also be able to monitor completion progress here.
- Tasks at the top half of the page lists of the classes opted-in for the evaluation cycle. Selecting a class will open a new window similar to that of Subject Management, and you will be able to see class' evaluation start date and be able to opt it out of the evaluation cycle if needed.
- Reports will show you all prior semester reports to which you have been assigned access.
- Subject Management will open a new window with each class appearing with its evaluation start listed. During the opt out window, you will be able to select a class and opt it out so that it will be excluded from the current evaluation cycle. You may contact the Course Evaluation Coordinator (email@example.com) for more detailed instructions. When evaluations are open, you will also be able to monitor completion progress here.
If this is the first semester your department is using Blue for course evaluations, please contact us at firstname.lastname@example.org as soon as possible, and include any supervisor information for those who will need access to response rates and evaluation reports (this includes Administrative Assistants, Business or Office Managers, Department Chairs, Deans, etc.):
- Department (if Dept Chair)
- NSHE #
- Email address
- Access level (faculty, department, college)
During and after course evaluations:
- Supervisors can access student response rates during the course evaluation process.
- Login at https://unlv.bluera.com/unlv/dashboardviewer.aspx. Note that this is a different portal than the one used to access Blue's home page but the same credentials are used for both.
- You will log in as a "Supervisor" from the drop down menu
- Your login ID is your NSHE ID number
- Click on “Forgot your password?” to create a new password if you have forgotten yours.
- Those with permission to view reports, such as Deans and Department Chairs, can access individual and department level reports directly. Reports will be available no sooner than a week following the grade submission deadline, and instructors will be notified by email when their evaluation reports are available.
3. How do students access their course surveys?
When evaluations open, students will receive an email from email@example.com with a
link to their course survey. Reminders emailed to students during the evaluation window will also contain
Students may also access their course evaluations through MyUNLV:
- Log in at https://my.unlv.nevada.edu
- From the Student Homepage select Resources
- In the menu on the left, select Course Evaluation
- Be sure pop-up blockers are disabled
- Select the Course Evaluation link
- Courses open for evaluation will appear in a new window to be completed
Students can select "Course Evaluations" from their WebCampus account page. If their instructor has added "Course Evaluations" to their WebCampus course page, students may also use this link to access their course evaluations while logged into WebCampus.
4. How do I access reports?
Once course evaluation reports have been generated and published, the faculty and department reports will become available in the Blue System and on MyUNLV. Faculty will receive an email notification and will be able to access their response rates and course evaluation reports from MyUNLV or the Blue System. Please note that a minimum of 3 evaluations must be submitted by students for a report to be generated for that class. Courses that do not meet these requirements will have "not met" in the Threshold Status column of their report page.
In addition to the individual instructor reports, supervisors will be able to view aggregated department reports and export reports, which is an excel spreadsheet showing the submitted responses for multiple choice questions for all their evaluated classes. The latter report can be used to perform additional analysis. Some areas may have additional reports available. To access reports:
- Login at https://unlv.bluera.com/unlv/
- You will select "Supervisor" from the drop-down menu. "Admins" is the system default and the user
type must match the account type to successfully log in to Blue.
- Your login ID is your NSHE ID number.
- Click on “Forgot your password?” to create a new password if you have forgotten yours or are
logging into Blue for the first time.
- After logging in, scroll to the Reports section on the bottom half of the Blue homepage. You may use the corresponding search field to filter for particular reports. A new window will open after selecting a report.
5. How are student response rates affected by online course surveys?
There may be an initial drop in response rates given that students will be accessing their course surveys with a new system. Faculty can help their students become familiar with Blue by pointing out this website and the associated videos. You can also visit the Increasing Response Rates page for more ideas.
6. Are reminders sent to students?
Students will receive no less than three email notifications from firstname.lastname@example.org. The number of reminders will vary according to the length of the evaluation period, but students will always receive at least two reminders after the initial notification during the evaluation period. One reminder will be roughly in the middle of the window and another on the final day the evaluation is open. Reminders are not sent to students who have submitted their course evaluation. Instructors and departments are also encouraged to remind their students during the evaluation period as reminders may be more effective from people familiar to the students.
7. Who can I contact with questions or concerns?
You can contact the Course Evaluation Coordinator, via email at email@example.com.